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2023-2024 Privacy Act Annual Report to Parliament

Northern Pipeline Agency

Privacy Act Annual Report to Parliament 2023-2024

© His Majesty the King in Right of Canada, as represented by the Minister of Energy and Natural Resources, 2024

Cat. No. M176-7E-PDF
ISSN 2817-5700
PDF, 634 kb

This document is available in alternative formats upon request

Table of Contents

1. Introduction

This annual report describes how the Northern Pipeline Agency (NPA) met its responsibilities in administering the Privacy Act (Act) during fiscal year 2023-2024.

The Privacy Act

The purpose of the Privacy Act, which came into force on July 1, 1983, is to provide individuals with the right of access to and correction of personal information about themselves that is under the control of a government institution. The Act also provides the legal framework for the collection, retention, use, disclosure, disposition and accuracy of personal information in the administration of programs and activities by government institutions subject to the Act.

Section 72 of the Act requires that the head of every government institution prepare an annual report on the administration of the Act during the financial year and table it in Parliament.

The Northern Pipeline Agency

Description

The NPA was created with the proclamation of the Northern Pipeline Act in April 1978 to oversee planning and construction of the Canadian portion of the Alaska Highway Natural Gas Pipeline Project by the Foothills Group of Companies. The Minister of Energy and Natural Resources is responsible for the Northern Pipeline Act, and for the management and direction of the NPA and reporting to Parliament on its activities. The Deputy Minister Natural Resources Canada serves as the Commissioner of the NPA.

Mandate

The NPA mandate is twofold. First, it carries out Government of Canada responsibilities in relation to the pipeline and facilitates the efficient and expeditious planning and construction of the pipeline, taking into account local and regional interests, in particular those of Indigenous Peoples. Secondly, it maximizes the social and economic benefits from the construction and operation of the pipeline while at the same time minimizing any adverse effect on the social and environmental conditions of the areas most directly affected by the pipeline.

The NPA acts as a single window between federal authorities and the Foothills Group of Companies (now owned completely by TC Energy), and between provincial and territorial governments, and the Government of the United States. In keeping with the Northern Pipeline Act, many regulatory powers of other Government of Canada departments and agencies related to the pipeline project are delegated to the NPA. This is not the case for those powers reserved exclusively to the Canada Energy Regulator or shared between the Canada Energy Regulator and the NPA.

2. Organizational Structure

Privacy-related activities for the NPA, such as the processing of requests under the Act, are handled by Natural Resources Canada’s (NRCan) Access to Information and Privacy (ATIP) Secretariat, as per the NRCan-NPA Service Letter of Agreement. There were 0.003 full-time equivalents dedicated to support the NPA’s privacy function during the reporting period.

3. Delegation Order

See Annex A for current delegation order.

4. Performance 2023-2024

Multi-year trends 2021-2022 to 2023-2024

  • Number of requests completed within legislated timelines: From April 1, 2023, to March 31, 2024, the NPA did not receive any requests under the Privacy Act. This trend is consistent with the 2022-2023 and 2021-2022 reporting periods where the NPA did not receive any requests.
  • Consultations received and/or completed from other institutions: The NPA did not receive or complete any consultation from another federal government institution between April 1, 2023 and March 31, 2024. This is consistent with the 2022-2023 and 2021-2022 reporting periods.
  • Number of requests: From April 1, 2023 to March 31, 2024, the NPA did not receive any requests. This is consistent with the 2022-2023 and 2021-2022 reporting periods.

For more information, a copy of the 2023-2024 Statistical Report can be referenced at Annex B.

2023-2024 Supplemental Statistical Report on the Act:

During the 2023-2024 reporting period, the NPA operations were not impacted, and requests were able to be processed.

For more information, a copy of the 2023-2024 Supplemental Statistical Report can be referenced at Annex C.

Requests for which records were “all disclosed” and “disclosed in part”:

From April 1, 2023 to March 31, 2024, there were no requests received or completed.

5. Training and Awareness

There were no privacy-related training activities provided to or requested by NPA personnel in 2023-2024.

6. Policies, Guidelines, Procedures and Initiatives

There were no new or revised privacy-related policies, guidelines or procedures implemented during the reporting period.

7. Initiatives and Projects to Improve Privacy

There were no new or revised privacy-related initiatives or projects at the NPA to improve access to personal information and privacy implemented during the reporting period.

8. Summary of Key Issues and Actions Taken on Complaints

There were no complaints or investigations initiated during this period or carried forward from the previous reporting period.

9. Monitoring Compliance

There was no monitoring conducted by the NPA or the NRCan ATIP Secretariat during the reporting period.

10. Material Privacy Breaches

There were no material privacy breaches that occurred during the reporting period.

11. Privacy Impact Assessments

There were no privacy impact assessments completed during the reporting period.

12. Public Interest Disclosures

There were no public interest disclosures made during the reporting period.

Annex A: Delegation Order

Position

Sections of the Privacy Act

Deputy Minister

8(2)(m)

Departmental Coordinator,
Access to Information and Privacy (Departmental wide)

8(2)(a) - (i), 8(5), 9(3), 9(4)(a), 14, 15, 17(2)(b), 18(2), 19 - 28, 33(2), 35(1), 35(4), 69, 70

Annex B: Statistical Report

Statistical Report on the Privacy Act

Name of institution: Northern Pipeline Agency

Reporting period: 2023-04-01 to 2024-03-31

Section 1: Requests Under the Privacy Act

1.1 Number of requests received
Number of Requests
Received during reporting period 0
Outstanding from previous reporting periods 0
  • Outstanding from previous reporting period
 0
  • Outstanding from more than one reporting period
 0
Total 0
Closed during reporting period 0
Carried over to next reporting period 0
  • Carried over within legislated timeline
 0
  • Carried over beyond legislated timeline
 0
1.2 Channels of requests
Source Number of Requests
Online 0
E-mail 0
Mail 0
In person 0
Phone 0
Fax 0
Total 0

Section 2: Informal requests

2.1 Number of informal requests
Number of Requests
Received during reporting period 0
Outstanding from previous reporting periods 0
  • Outstanding from previous reporting period
 0
  • Outstanding from more than one reporting period
 0
Total 0
Closed during reporting period 0
Carried over to next reporting period 0
2.2 Channels of informal requests
Source Number of Requests
Online 0
E-mail 0
Mail 0
In person 0
Phone 0
Fax 0
Total 0
2.3 Completion time of informal requests
Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
0 0 0 0 0 0 0 0
2.4 Pages released informally
Less Than 100
Pages Released		 100-500
Pages Released		 501-1000
Pages Released		 1001-5000
Pages Released		 More Than 5000
Pages Released
Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released Number of Requests Pages Released
0 0 0 0 0 0 0 0 0 0

Section 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time
Disposition of Requests Completion Time
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
All disclosed 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0
No records exist 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0
3.2 Exemptions
Section Number of Requests
18(2) 0
19(1)(a) 0
19(1)(b) 0
19(1)(c) 0
19(1)(d) 0
19(1)(e) 0
19(1)(f) 0
20 0
21 0
22(1)(a)(i) 0
22(1)(a)(ii) 0
22(1)(a)(iii) 0
22(1)(b) 0
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
22.4 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 0
26 0
27 0
27.1 0
28 0
3.3 Exclusions
Section Number of Requests
69(1)(a) 0
69(1)(b) 0
69.1 0
70(1) 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0
3.4 Format of information released
Paper Electronic Other
E-record Data set Video Audio
0 0 0 0 0 0

3.5 Complexity

3.5.1 Relevant pages processed and disclosed for paper and e-record formats
Number of Pages Processed Number of Pages Disclosed Number of Requests
0 0 0
3.5.2 Relevant pages processed by request disposition for paper and e-record formats by size of requests
Disposition Less Than 100
Pages Processed		 100-500
Pages Processed		 501-1000
Pages Processed		 1001-5000
Pages Processed		 More Than 5000
Pages Processed
Number of Requests Pages Processed Number of Requests Pages Processed Number of Requests Pages Processed Number of Requests Pages Processed Number of Requests Pages Processed
All disclosed 0 0 0 0 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0 0 0 0 0
All exempted 0 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
3.5.3 Relevant minutes processed and disclosed for audio formats
Number of Minutes Processed Number of Minutes Disclosed Number of Requests
0 0 0
3.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
Disposition Less than 60 Minutes processed 60-120 Minutes processed More than 120 Minutes processed
Number of requests Minutes Processed Number of requests Minutes Processed Number of requests Minutes Processed
All disclosed 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Total 0 0 0 0 0 0
3.5.5 Relevant minutes processed and disclosed for video formats
Number of Minutes Processed Number of Minutes Disclosed Number of Requests
0 0 0
3.5.6 Relevant minutes processed per request disposition for video formats by size of requests
Disposition Less than 60 Minutes processed 60-120 Minutes processed More than 120 Minutes processed
Number of requests Minutes Processed Number of requests Minutes Processed Number of requests Minutes Processed
All disclosed 0 0 0 0 0 0
Disclosed in part 0 0 0 0 0 0
All exempted 0 0 0 0 0 0
All excluded 0 0 0 0 0 0
Request abandoned 0 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0 0
Total 0 0 0 0 0 0
3.5.7 Other complexities
Disposition Consultation Required Legal Advice Sought Interwoven Information Other Total
All disclosed 0 0 0 0 0
Disclosed in part 0 0 0 0 0
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Request abandoned 0 0 0 0 0
Neither confirmed nor denied 0 0 0 0 0
Total 0 0 0 0 0

3.6 Closed requests

3.6.1 Number of requests closed within legislated timelines
Number of requests closed within legislated timelines 0
Percentage of requests closed within legislated timelines (%) 0

3.7 Deemed refusals

3.7.1 Reasons for not meeting legislated timelines
Number of requests closed past the legislated timelines Principal Reason
Interference with operations / Workload External Consultation Internal Consultation Other
0 0 0 0 0
3.7.2 Request closed beyond legislated timelines (including any extension taken)
Number of days past legislated timelines Number of requests past legislated timeline where no extension was taken Number of requests past legislated timeline where an extension was taken Total
1 to 15 days 0 0 0
16 to 30 days 0 0 0
31 to 60 days 0 0 0
61 to 120 days 0 0 0
121 to 180 days 0 0 0
181 to 365 days 0 0 0
More than 365 days 0 0 0
Total 0 0 0
3.8 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0
Section 4: Disclosures Under Subsections 8(2) and 8(5)
Paragraph 8(2)(e) Paragraph 8(2)(m) Subsection 8(5) Total
0 0 0 0
Section 5: Requests for Correction of Personal Information and Notations
Disposition for Correction Requests Received Number
Notations attached 0
Requests for correction accepted 0
Total 0

Section 6: Extensions

6.1 Reasons for extensions
Number of requests where an extension was taken 15(a)(i) Interference with operations 15 (a)(ii) Consultation 15(b)
Translation purposes or conversion
Further review required to determine exemptions Large volume of pages Large volume of requests Documents are difficult to obtain Cabinet ConfidenceSection (Section 70) External Internal
0 0 0 0 0 0 0 0 0
6.2 Length of extensions
  15(a)(i) Interference with operations 15 (a)(ii) Consultation 15(b)
Translation purposes or conversion
Length of Extensions Further review required to determine exemptions Large volume of pages Large volume of requests Documents are difficult to obtain Cabinet ConfidenceSection (Section 70) External Internal
1 to 15 days 0 0 0 0 0 0 0 0
16 to 30 days 0 0 0 0 0 0 0 0
31 days or greater 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Section 7: Consultations Received From Other Institutions and Organizations

7.1 Consultations received from other Government of Canada institutions and other organizations
Consultations Other Government of Canada Institutions Number of Pages to Review Other Organizations Number of Pages to Review
Received during the reporting period 0 0 0 0
Outstanding from the previous reporting period 0 0 0 0
Total 0 0 0 0
Closed during the reporting period 0 0 0 0
Carried over within negotiated timelines 0 0 0 0
Carried over beyond negotiated timelines 0 0 0 0
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation Number of Days Required to Complete Consultation Requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
Recommendation Number of days required to complete consultation requests
1 to 15 Days 16 to 30 Days 31 to 60 Days 61 to 120 Days 121 to 180 Days 181 to 365 Days More Than 365 Days Total
Disclose entirely 0 0 0 0 0 0 0 0
Disclose in part 0 0 0 0 0 0 0 0
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0

Section 8: Completion Time of Consultations on Cabinet Confidences

8.1 Requests with Legal Services
Number of Days Fewer Than 100 Pages Processed 100-500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0
8.2 Requests with Privy Council Office
Number of Days Fewer Than 100 Pages Processed 100‒500 Pages Processed 501-1000 Pages Processed 1001-5000 Pages Processed More than 5000 Pages Processed
Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed Number of Requests Pages Disclosed
1 to 15 0 0 0 0 0 0 0 0 0 0
16 to 30 0 0 0 0 0 0 0 0 0 0
31 to 60 0 0 0 0 0 0 0 0 0 0
61 to 120 0 0 0 0 0 0 0 0 0 0
121 to 180 0 0 0 0 0 0 0 0 0 0
181 to 365 0 0 0 0 0 0 0 0 0 0
More than 365 0 0 0 0 0 0 0 0 0 0
Total 0 0 0 0 0 0 0 0 0 0

Section 9: Complaints and Investigations Notices Received

Section 31 Section 33 Section 35 Court action Total
0 0 0 0 0

Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)

10.1 Privacy Impact Assessments
Number of PIAs completed 0
Number of PIAs modified 0
10.2 Institution-specific and Central Personal Information Banks
Personal Information Banks Active Created Terminated Modified
Institution-specific 0 0 0 0
Central 0 0 0 0
Total 0 0 0 0

Section 11: Privacy Breaches

11.1 Material Privacy Breaches reported
Number of material privacy breaches reported to TBS 0
Number of material privacy breaches reported to OPC 0
11.2 Non-Material Privacy Breaches
Number of non-material privacy breaches 0

Section 12: Resources Related to the Privacy Act

12.1 Allocated Costs
Expenditures Amount
Salaries $200
Overtime $0
Goods and Services $0
  • Professional services contracts
 $0  
  • Other
 $0  
Total $200
12.2 Human Resources
Resources Person Years Dedicated to Privacy Activities
Full-time employees 0.003
Part-time and casual employees 0.000
Regional staff 0.000
Consultants and agency personnel 0.000
Students 0.000
Total 0.003

Annex C: Supplemental Statistical Report

Supplemental Statistical Report on the Access to Information Act and the Privacy Act

Name of institution: Northern Pipeline Agency

Reporting period: 2023-04-01 to 2024-03-31

Section 1: Open Requests and Complaints Under the Access to Information Act

1.1 Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received Open Requests that are Within Legislated Timelines as of March 31, 2024 Open Requests that are Beyond Legislated Timelines as of March 31, 2024 Total
Received in 2023-2024 0 0 0
Received in 2022-2023 0 0 0
Received in 2021-2022 0 0 0
Received in 2020-2021 0 0 0
Received in 2019-2020 0 0 0
Received in 2018-2019 0 0 0
Received in 2017-2018 0 0 0
Received in 2016-2017 0 0 0
Received in 2015-2016 0 0 0
Received in 2014-2015 or earlier 0 0 0
Total 0 0 0
1.2 Enter the number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods.
Fiscal Year Open Complaints Were Received by Institution Number of Open Complaints
Received in 2023-2024 0
Received in 2022-2023 0
Received in 2021-2022 0
Received in 2020-2021 0
Received in 2019-2020 0
Received in 2018-2019 0
Received in 2017-2018 0
Received in 2016-2017 0
Received in 2015-2016 0
Received in 2014-2015 or earlier 0
Total 0

Section 2: Open Requests and Complaints Under the Privacy Act

2.1 Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received Open Requests that are Within Legislated Timelines as of March 31, 2024 Open Requests that are Beyond Legislated Timelines as of March 31, 2024 Total
Received in 2023-2024 0 0 0
Received in 2022-2023 0 0 0
Received in 2021-2022 0 0 0
Received in 2020-2021 0 0 0
Received in 2019-2020 0 0 0
Received in 2018-2019 0 0 0
Received in 2017-2018 0 0 0
Received in 2016-2017 0 0 0
Received in 2015-2016 0 0 0
Received in 2014-2015 or earlier 0 0 0
Total 0 0 0
2.2 Enter the number of open complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods.
Fiscal Year Open Complaints Were Received by Institution Number of Open Complaints
Received in 2023-2024 0
Received in 2022-2023 0
Received in 2021-2022 0
Received in 2020-2021 0
Received in 2019-2020 0
Received in 2018-2019 0
Received in 2017-2018 0
Received in 2016-2017 0
Received in 2015-2016 0
Received in 2014-2015 or earlier 0
Total 0

Section 3: Social Insurance Number

Has your institution begun a new collection or a new consistent use of the SIN in 2023-2024?

No

Section 6: Universal Access under the Privacy Act

How many requests were received from foreign nationals outside of Canada in 2023-2024?

0

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