2022-2023 Privacy Act Annual Report to Parliament

Table of Contents

1. Introduction
2. Organizational Structure
3. Delegation Order
4. Performance 2022-2023
5. Training and Awareness
6. Policies, Guidelines, Procedures and Initiatives
7. Initiatives and Projects to Improve Access to Information
8. Summary of Key Issues and Actions Taken on Complaints
9. Monitoring Compliance
10. Material Privacy Breaches
11. Privacy Impact Assessments
12. Public Interest Disclosures
Annex A: Delegation Order
Annex B: Statistical Report
Annex C: Supplemental Statistical Report

1. Introduction

This annual report describes how the Northern Pipeline Agency (NPA) met its responsibilities in administering the Privacy Act (Act) during fiscal year 2022-2023.

The Privacy Act

The purpose of the Privacy Act, which came into force on July 1, 1983, is to provide individuals with the right of access to and correction of personal information about themselves that is under the control of a government institution. The Act also provides the legal framework for the collection, retention, use, disclosure, disposition and accuracy of personal information in the administration of programs and activities by government institutions subject to the Act.

Section 72 of the Act requires that the head of every government institution prepare an annual report on the administration of the Act during the financial year and table it in Parliament.

The Northern Pipeline Agency

Description

The NPA was created with the proclamation of the Northern Pipeline Act in April 1978 to oversee planning and construction of the Canadian portion of the Alaska Highway Gas Pipeline Project by the Foothills Group of Companies. The Minister of Energy and Natural Resources is responsible for the Northern Pipeline Act, and for the management and direction of the NPA and reporting to Parliament on its activities. The Deputy Minister of Natural Resources Canada serves as the Commissioner of the NPA.

Mandate

The NPA mandate is twofold. First, it carries out Government of Canada responsibilities in relation to the pipeline and facilitates the efficient and expeditious planning and construction of the pipeline, taking into account local and regional interests, in particular those of Indigenous peoples. Secondly, it maximizes the social and economic benefits from the construction and operation of the pipeline while at the same time minimizing any adverse effect on the social and environmental conditions of the areas most directly affected by the pipeline.

The NPA acts as a single window between federal authorities and the Foothills Group of Companies (now owned completely by TC Energy), and between provincial and territorial governments, and the Government of the United States. In keeping with the Northern Pipeline Act, many regulatory powers of other Government of Canada departments and agencies related to the pipeline project are delegated to the NPA. This is not the case for those powers reserved exclusively to the Canada Energy Regulator or shared between the Canada Energy Regulator and the NPA.

2. Organizational Structure

Privacy-related activities for the NPA, such as the processing of requests under the Act, are handled by Natural Resources Canada’s (NRCan) Access to Information and Privacy (ATIP) Secretariat, as per the NRCan-NPA Service Letter of Agreement. There were 0.003 full-time equivalents dedicated to support the NPA’s privacy function during the reporting period.

3. Delegation Order

See Annex A for current delegation order.

4. Performance 2022-2023

Multi-year trends 2020-2021 to 2022-2023

• Number of requests completed within legislated timelines: From April 1, 2022, to March 31, 2023, the NPA did not receive any requests under the Privacy Act. This trend is consistent with the 2021-2022 and 2020-2021 reporting periods where the NPA did not receive any requests.

• Consultations received and/or completed from other institutions: The NPA did not receive or complete any consultation from another federal government institution between April 1, 2022 and March 31, 2023. This is consistent with the 2021-2022 and 2020-2021 reporting periods.

• Number of requests: From April 1, 2022 to March 31, 2023, the NPA did not receive any requests. This is consistent with the 2021-2022 and 2020-2021 reporting periods.

For more information, a copy of the 2022-2023 Statistical Report can be referenced at Annex B.

2022-2023 Supplemental Statistical Report on the Act:

During the 2022-2023 reporting period, the NPA was able to process requests.

For more information, a copy of the 2022-2023 Supplemental Statistical Report can be referenced at Annex C.

Requests for which records were “all disclosed” and “disclosed in part”:

From April 1, 2022 to March 31, 2023, there were no requests received or completed.

Impact of COVID-19-related measures on the NPA’s ability to fulfill the Privacy Act responsibilities and implemented mitigation measures:

No impact to service occurred during the reporting period as the NPA and NRCan ATIP Secretariat were prepared to receive any privacy requests.

5. Training and Awareness

There were no privacy-related training activities provided to or requested by NPA personnel in 2022-2023.

6. Policies, Guidelines, Procedures and Initiatives

There were no new or revised privacy-related policies, guidelines or procedures implemented during the reporting period.

7. Initiatives and Projects to Improve Privacy

There were no new or revised privacy-related initiatives or projects at the NPA to improve access to personal information and privacy implemented during the reporting period.

8. Summary of Key Issues and Actions Taken on Complaints

There were no complaints or investigations initiated during this period or carried forward from the previous reporting period.

9. Monitoring Compliance

There was no monitoring conducted by the NPA or the NRCan ATIP Secretariat during the reporting period.

10. Material Privacy Breaches

There were no material privacy breaches that occurred during the reporting period.

11. Privacy Impact Assessments

There was no privacy impact assessments completed during the reporting period.

12. Public Interest Disclosures

There were no public interest disclosures made during the reporting period.

Annex A: Delegation Order

Positions	Sections of the Privacy Act
Deputy Minister	8(2)(m)
Departmental Coordinator, Access to Information and Privacy (Departmental wide)	8(2)(a) - (i), 8(5), 9(3), 9(4)(a), 14, 15, 17(2)(b), 18(2), 19 - 28, 33(2), 35(1), 35(4), 69, 70

Annex B: Statistical Report

Statistical Report on the Privacy Act

Name of institution: Northern Pipeline Agency
Reporting period: 2022-04-01 to 2023-03-31

Section 1: Requests Under the Privacy Act

1.1 Number of requests

	Number of Requests
Received during reporting period	0
Outstanding from previous reporting periods	0
Outstanding from previous reporting period	0
Outstanding from more than one reporting period	0
Total	0
Closed during reporting period	0
Carried over to next reporting period	0
Carried over within legislated timeline	0
Carried over beyond legislated timeline	0

1.2 Channels of requests

Source	Number of Requests
Online	0
E-mail	0
Mail	0
In person	0
Phone	0
Fax	0
Total	0

Section 2: Informal Requests

2.1 Number of informal requests

	Number of Requests
Received during reporting period	0
Outstanding from previous reporting periods	0
Outstanding from previous reporting period	0
Outstanding from more than one reporting period	0
Total	0
Closed during reporting period	0
Carried over to next reporting period	0

2.2 Channels of informal requests

Source	Number of Requests
Online	0
E-mail	0
Mail	0
In person	0
Phone	0
Fax	0
Total	0

2.3 Completion time of informal requests

Completion Time
1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
0	0	0	0	0	0	0	0

2.4 Pages released informally

Less Than 100 Pages Released		100-500 Pages Released		501-1000 Pages Released		1001-5000 Pages Released		More Than 5000 Pages Released
Number of Requests	Pages Released	Number of Requests	Pages Released	Number of Requests	Pages Released	Number of Requests	Pages Released	Number of Requests	Pages Released
0	0	0	0	0	0	0	0	0	0

Section 3: Requests Closed During the Reporting Period

3.1 Disposition and completion time

Disposition of Requests	Completion Time
	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
All disclosed	0	0	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0	0	0
All exempted	0	0	0	0	0	0	0	0
All excluded	0	0	0	0	0	0	0	0
No records exist	0	0	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0

3.2 Exemptions

Section	Number of Requests	Section	Number of Requests	Section	Number of Requests
18(2)	0	22(1)(a)(i)	0	23(a)	0
19(1)(a)	0	22(1)(a)(ii)	0	23(b)	0
19(1)(b)	0	22(1)(a)(iii)	0	24(a)	0
19(1)(c)	0	22(1)(b)	0	24(b)	0
19(1)(d)	0	22(1)(c)	0	25	0
19(1)(e)	0	22(2)	0	26	0
19(1)(f)	0	22.1	0	27	0
20	0	22.2	0	27.1	0
21	0	22.3	0	28	0
		22.4	0

3.3 Exclusions

Section	Number of Requests	Section	Number of Requests	Section	Number of Requests
69(1)(a)	0	70(1)	0	70(1)(d)	0
69(1)(b)	0	70(1)(a)	0	70(1)(e)	0
69.1	0	70(1)(b)	0	70(1)(f)	0
		70(1)(c)	0	70.1	0

3.4 Format of information released

Paper	Electronic				Other
	E-record	Data set	Video	Audio
0	0	0	0	0	0

3.5 Complexity

3.5.1 Relevant pages processed and disclosed for paper and e-record formats

Number of Pages Processed	Number of Pages Disclosed	Number of Requests
0	0	0

3.5.2 Relevant pages processed per request disposition for paper and e-record formats by size of requests

Disposition	Less Than 100 Pages Processed		100-500 Pages Processed		501-1000 Pages Processed		1001-5000 Pages Processed		More Than 5000 Pages Processed
	Number of Requests	Pages Processed	Number of Requests	Pages Processed	Number of Requests	Pages Processed	Number of Requests	Pages Processed	Number of Requests	Pages Processed
All disclosed	0	0	0	0	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0	0	0	0	0
All exempted	0	0	0	0	0	0	0	0	0	0
All excluded	0	0	0	0	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

3.5.3 Relevant minutes processed and disclosed for audio formats

Number of Minutes Processed	Number of Minutes Disclosed	Number of Requests
0	0	0

3.5.4 Relevant minutes processed per request disposition for audio formats by size of requests

Disposition	Less Than 60 Minutes Processed		60 - 120 Minutes Processed		More than 120 Minutes Processed
	Number of Requests	Minutes Processed	Number of Requests	Minutes Processed	Number of Requests	Minutes Processed
All disclosed	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0
All exempted	0	0	0	0	0	0
All excluded	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0
Total	0	0	0	0	0	0

3.5.5 Relevant minutes processed and disclosed for video formats

Number of Minutes Processed	Number of Minutes Disclosed	Number of Requests
0	0	0

3.5.6  Relevant minutes processed per request disposition for video formats by size of requests

Disposition	Less Than 60 Minutes Processed		60 - 120 Minutes Processed		More than 120 Minutes Processed
	Number of Requests	Minutes Processed	Number of Requests	Minutes Processed	Number of Requests	Minutes Processed
All disclosed	0	0	0	0	0	0
Disclosed in part	0	0	0	0	0	0
All exempted	0	0	0	0	0	0
All excluded	0	0	0	0	0	0
Request abandoned	0	0	0	0	0	0
Neither confirmed nor denied	0	0	0	0	0	0
Total	0	0	0	0	0	0

3.5.7 Other complexities

Disposition		Consultation Required		Legal Advice Sought		Other		Total
All disclosed		0		0		0		0
Disclosed in part		0		0		0		0
All exempted		0		0		0		0
All excluded		0		0		0		0
Request abandoned		0		0		0		0
Neither confirmed nor denied		0		0		0		0
Total		0		0		0		0

3.6 Closed requests

3.6.1 Requests closed within legislated timelines

Number of requests closed within legislated timelines	0
Percentage of requests closed within legislated timelines (%)	0

3.7 Deemed refusals

3.7.1 Reasons for not meeting legislated timelines

Number of requests closed past the legislated timelines				Principal Reason
				Interference with operations/ Workload		External Consultation		Internal Consultation		Other
0				0		0		0		0

3.7.2 Requests closed beyond legislated timelines (including any extension taken)

Number of days past legislated timelines			Number of requests past legislated timeline where no extension was taken			Number of requests past legislated timeline where an extension was taken			Total
1 to 15 days			0			0			0
16 to 30 days			0			0			0
31 to 60 days			0			0			0
61 to 120 days			0			0			0
121 to 180 days			0			0			0
181 to 365 days			0			0			0
More than 365 days			0			0			0
Total			0			0			0

3.8 Requests for translation

Translation Requests			Accepted			Refused			Total
English to French			0			0			0
French to English			0			0			0
Total			0			0			0

Section 4: Disclosures Under Subsections 8(2) and 8(5)

Paragraph 8(2)(e)	Paragraph 8(2)(m)	Subsection 8(5)	Total
0	0	0	0

Section 5: Requests for Correction of Personal Information and Notations

Disposition for Correction Requests Received	Number
Notations attached	0
Requests for correction accepted	0
Total	0

Section 6: Extensions

6.1 Reasons for extensions

Number of requests where an extension was taken	15(a)(i) Interference with operations								15 (a)(ii) Consultation						15(b) Translation purposes or conversion
	Further review required to determine exemptions		Large volume of pages		Large volume of requests		Documents are difficult to obtain		Cabinet ConfidenceSection (Section 70)		External		Internal
0	0		0		0		0		0		0		0		0

6.2 Length of extensions

Length of Extensions	15(a)(i) Interference with operations								15 (a)(ii) Consultation						15(b) Translation purposes or conversion
	Further review required to determine exemptions		Large volume of pages		Large volume of requests		Documents are difficult to obtain		Cabinet ConfidenceSection (Section 70)		External		Internal
1 to 15 days	0		0		0		0		0		0		0		0
16 to 30 days	0		0		0		0		0		0		0		0
31 days or greater	-		-		-		-		-		-		-		0
Total	0		0		0		0		0		0		0		0

Section 7: Consultations Received From Other Institutions and Organizations

7.1  Consultations received from other Government of Canada institutions and other organizations

Consultations	Other Government of Canada Institutions	Number of Pages to Review	Other Organizations	Number of Pages to Review
Received during the reporting period	1	5	0	0
Outstanding from the previous reporting period	0	0	0	0
Total	1	5	0	0
Closed during the reporting period	1	5	0	0
Carried over within negotiated timelines	0	0	0	0
Carried over beyond negotiated timelines	0	0	0	0

7.2 Recommendations and completion time for consultations received from other Government of Canada institutions

Recommendation	Number of Days Required to Complete Consultation Requests
	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
Disclose entirely	0	1	0	0	0	0	0	1
Disclose in part	0	0	0	0	0	0	0	0
Exempt entirely	0	0	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	0	0	0	0	0	0	0	0
Total	0	1	0	0	0	0	0	1

7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada

Recommendation	Number of Days Required to Complete Consultation Requests
	1 to 15 Days	16 to 30 Days	31 to 60 Days	61 to 120 Days	121 to 180 Days	181 to 365 Days	More Than 365 Days	Total
Disclose entirely	0	0	0	0	0	0	0	0
Disclose in part	0	0	0	0	0	0	0	0
Exempt entirely	0	0	0	0	0	0	0	0
Exclude entirely	0	0	0	0	0	0	0	0
Consult other institution	0	0	0	0	0	0	0	0
Other	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0

Section 8: Completion Time of Consultations on Cabinet Confidences

8.1 Requests with Legal Services

Number of Days	Fewer Than 100 Pages Processed		100-500 Pages Processed		501-1000 Pages Processed		1001-5000 Pages Processed		More Than 5000 Pages Processed
	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

8.2 Requests with Privy Council Office

Number of Days	Fewer Than 100 Pages Processed		100-500 Pages Processed		501-1000 Pages Processed		1001-5000 Pages Processed		More Than 5000 Pages Processed
	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed	Number of Requests	Pages Disclosed
1 to 15	0	0	0	0	0	0	0	0	0	0
16 to 30	0	0	0	0	0	0	0	0	0	0
31 to 60	0	0	0	0	0	0	0	0	0	0
61 to 120	0	0	0	0	0	0	0	0	0	0
121 to 180	0	0	0	0	0	0	0	0	0	0
181 to 365	0	0	0	0	0	0	0	0	0	0
More than 365	0	0	0	0	0	0	0	0	0	0
Total	0	0	0	0	0	0	0	0	0	0

Section 9: Complaints and Investigations Notices Received

Section 31	Section 33	Section 35	Court action	Total
0	0	0	0	0

Section 10: Privacy Impact Assessments (PIAs) and Personal Information Banks (PIBs)

10.1 Privacy Impact Assessments

Number of PIAs completed	0
Number of PIAs modified	0

10.2 Institution-specific and Central Personal Information Banks

Personal Information Banks	Active	Created	Terminated	Modified
Institution-specific	0	0	0	0
Central	0	0	0	0
Total	0	0	0	0

Section 11: Privacy Breaches

11.1 Material Privacy Breaches reported

Number of material privacy breaches reported to TBS	0
Number of material privacy breaches reported to OPC	0

11.2 Non-Material Privacy Breaches

Number of non-material privacy breaches	0

Section 12: Resources Related to the Privacy Act

12.1 Allocated Costs

Expenditures	Amount
Salaries	$200
Overtime	$0
Goods and Services	$0
Professional services contracts	$0
Other	$0
Total	$200

12.2 Human Resources

Resources	Person Years Dedicated to Privacy Activities
Full-time employees	0.003
Part-time and casual employees	0.000
Regional staff	0.000
Consultants and agency personnel	0.000
Students	0.000
Total	0.003

Annex C: Supplemental Statistical Report

Supplemental Statistical Report on the Access to Information Act and the Privacy Act

Name of institution: Northern Pipeline Agency
Reporting period: 2022-04-01 to 2023-03-31

Section 1: Capacity to Receive Requests under the Access to Information Act and the Privacy Act

Enter the number of weeks your institution was able to receive ATIP requests through the different channels.

	Number of Weeks
Able to receive requests by mail	52
Able to receive requests by email	52
Able to receive requests through the digital request service	52

Section 2: Capacity to Process Records under the Access to Information Act and the Privacy Act

    

2.1 Enter the number of weeks your institution was able to process paper records in different classification levels.

	No Capacity	Partial Capacity	Full Capacity	Total
Unclassified Paper Records	0	0	52	52
Protected B Paper Records	0	0	52	52
Secret and Top Secret Paper Records	0	0	52	52

    

2.2 Enter the number of weeks your institution was able to process electronic records in different classification levels.

	No Capacity	Partial Capacity	Full Capacity	Total
Unclassified Electronic Records	0	0	52	52
Protected B Electronic Records	0	0	52	52
Secret and Top Secret Electronic Records	0	0	52	52

Section 3: Open Requests and Complaints Under the Access to Information Act

        

3.1 Enter the number of open requests that are outstanding from previous reporting periods.

Fiscal Year Open Requests Were Received	Open Requests that are Within Legislated Timelines as of March 31, 2023	Open Requests that are Beyond Legislated Timelines as of March 31, 2023	Total
Received in 2022-2023	0	0	0
Received in 2021-2022	0	0	0
Received in 2020-2021	0	0	0
Received in 2019-2020	0	0	0
Received in 2018-2019	0	0	0
Received in 2017-2018	0	0	0
Received in 2016-2017 or earlier	0	0	0
Total	0	0	0

         

3.2 Enter the number of open complaints with the Information Commissioner of Canada that are outstanding from previous reporting periods.

Fiscal Year Open Complaints Were Received by Institution	Number of Open Complaints
Received in 2022-2023	0
Received in 2021-2022	0
Received in 2020-2021	0
Received in 2019-2020	0
Received in 2018-2019	0
Received in 2017-2018	0
Received in 2016-2017 or earlier	0
Total	0

Section 4: Open Requests and Complaints Under the Privacy Act

        

4.1 Enter the number of open requests that are outstanding from previous reporting periods.

Fiscal Year Open Requests Were Received	Open Requests that are Within Legislated Timelines as of March 31, 2023	Open Requests that are Beyond Legislated Timelines as of March 31, 2023	Total
Received in 2022-2023	0	0	0
Received in 2021-2022	0	0	0
Received in 2020-2021	0	0	0
Received in 2019-2020	0	0	0
Received in 2018-2019	0	0	0
Received in 2017-2018	0	0	0
Received in 2016-2017 or earlier	0	0	0
Total	0	0	0

        

4.2 Enter the number of open complaints with the Privacy Commissioner of Canada that are outstanding from previous reporting periods.

Fiscal Year Open Complaints Were Received by Institution	Number of Open Complaints
Received in 2022-2023	0
Received in 2021-2022	0
Received in 2020-2021	0
Received in 2019-2020	0
Received in 2018-2019	0
Received in 2017-2018	0
Received in 2016-2017 or earlier	0
Total	0

Section 5: Social Insurance Number (SIN)

 

Has your institution begun a new collection or a new consistent use of the SIN in 2022-2023?	No

Section 6: Universal Access under the Privacy Act

 

How many requests were received from confirmed foreign nationals outside of Canada in 2022-2023?	0